joint purchasing information FOR VENDORS

The Berks County Joint Purchasing Board charges no fees to vendors to participate in its bids.

BERKS COUNTY JOINT PURCHASING BIDS

Art supplies
Cereal and snack food bid
Classroom and office supplies
Copy paper (two six-month bids)
Custodial supplies
Digital media equipment and technology supplies
Electric ballasts and lamps
Food service paper products (two six-month bids)
Fuel
Grocery (two six-month bids)
Ice melt
Janitorial supplies
Medical and nursing supplies
NOI food products
Physical education equipment and supplies
Trash Removal Services (two-year bid; current one expires June 30, 2011)

Download the 2011-2012 bid calendar for vendors.
Download the 2012-2013 bid calendar for vendors.

Bids generally are awarded to the lowest responsible bidder. Criteria used to define a responsible bidder include:

Ability to provide materials or services in a timely manner
Quality of materials supplied
Character, integrity, and reputation of the bidder
Previous and existing compliance with laws and ordinances relating to an existing contract or bid
Number and scope of conditions attached to a bid or contract

Default on the payment of taxes, licenses, or other monies due, and default, breach, or repudiation on past contracts which reflect a course of performance deemed deleterious to the Berks County Joint Purchasing Board will result in the automatic disqualification of a bidder.

Vendor Requirements of the Berks County Joint Purchasing Board

Provide a list of products or services that you are interested in providing.
Describe your historical experience, including the number of years you have sold these or similar products or services in the commercial marketplace or to government agencies.
Proof of financial responsibility may be required to prove that you are financially capable of fulfilling a contract.
Provide your Federal Tax ID number.
Physical address of business (no P.O. boxes).
Certificate of Insurance and Liability must be provided for any contractor or subcontractor providing services to our company.
Ability to provide services or materials in a timely manner.
Purchase order numbers must be provided on all packing slips and invoices; failure to do so may delay payment.
The Joint Purchasing Board has urged each school agency to process payment within 60 days from the billing date.
Additional vendor requirements may be applicable to specific bids or services. Those requirements would be noted in the terms and conditions of those contracts.
Ability to electronically submit bids.
Provide a Web site or catalog with a current listing of company's full product line.